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8 October 2024 - 9 October 2024
Florence, Italy
EventX Life Sciences 2024


EventX Life Sciences - Partnering Event2024

How to set meetings


In presence meetings will be carried at Stazione Leopolda in Florence, over the following days:

  • 08 October, 11:30-13:00 and 14-19
  • 09 October, 9-13 and 14-18:30

Registration deadline, 04 October 2024 13:00

Request for meetings from the 16th September, 09:00 to the 7th October 12:00

Availabilty for meetings over the two days has to be given selecting the proper time slots under My availabilty in your profile or from Meetings/Availability participant panel.


Searching for partners

You can look for potential partners accessing the Participants or Organisations section from the menu bar. You can sort them by contact person/organisation alphabetically or newest first or using the filters and the free text search on the left order following the organisation name. 

In a similar manner, you can navigate through Marketplace offers and requests. Before the opening of the booking phase (16 September) you can't ask for meetings, but you can get in touch with the other participants using the internal message system (Send message function, from the message icon on the left of the request button icon of each participant).

Before entering the meeting selection phase, please check your attendance, under My availabilty or Meetings/Availability. If you have no time slots selected you cannot ask for meeting.

Please remember: reducing your time slots availability reduce your chances of meetings and can impact in already booked meetings, that in case you have to reschedule.Thus, consider if you can increase your time slots availability, in order to maximise your chances of meeting.

- Attendance and meeting availability

It is essential to set and check your attendance approaching the event, in order to maximise the possibility of having meetings.

Meetings availability is separated from workshops or conference selection.

Meetings: you can define and edit your meeting attendance from the participant profile, menu on the left, under participant photo, My availability entry (you find only meetings there), or you define it under Meetings (top bar menu, on the right) and click on Availability.

Workshops and conference: anything else other than meetings can be selected/unselected under Agenda in the top bar menu. Agenda section is divided in Event Agenda, with all the event components, workshops, conference, final event of Startup Breeze, including the meeting sessions grouped by day (clicking Add will make you available for meeting for all the time slots in that day). On the other hand, My Agenda shows you only the non meeting component that you have selected, not the meeting sessions.


Select and meet your partners

Asking or receiveing requests for meetings will be possible when the booking phase opens, on the 16th of September. Browse published participants profiles, as described above, and send meeting requests to those you want to meet at the event, if available (a blue Request meeting appears viewing the profile / Marketplace entry).

You can take advantage of the Send message function (message icon on the left of the request button) to introduce yourself, verify interest, check time and date for meetings. You can reply to meeting messages from the Meetings panel (you see a numbered circle warning if you have unread messages).
Bookings are assigned based on the "First Come - First Served" principle. The longer you wait, the higher is the possibility that interesting profiles will be already fully booked.

Meetings requests wait for confirmation and have to be accepted or rejected by participants. Once accepted, the meeting appears in the participant agenda (under Agenda/My Agenda and Meetings). You can add the meeting at your personal calendar using the file attached to the meeting confirmation notification.

The guest can propose alternative time using the rescheduling option. Date and time could be discussed in advance by chatting through the Send Messages functionality. Check your personal calendar to remove previously fixed meetings that have been rescheduled or cancelled, as at present those are not automatically updated.

In order not to block other participants time slots, meeting requests have an expiration time, from some days to hours approaching the beginning of the event.

The latest agenda can always be dowloaded from Agenda/My Agenda section, both as pdf file or as additional calendar through the subscribe to calendar option (see here for details; please consider that depending on your e-mail client, it could take hours for calendar synchronization).

A guide about meeting request can be found here.


Meeting schedule

Meetings are arranged by participants. A participant will choose a timeslot when requesting a meeting. The other participant can then accept or reject that meeting.. Meetings requests will appear pending under the Meetings panel (on the right at the top bar menu) until accepted or rejected. You can also check your meeting agenda via the b2match app, that can be downloaded from the links in the footer of all the webpages of the platform.

Meetings can also be rescheduled through the corresponding button. Rescheduling options allows the guest to propose alternative times in respect to the one proposed by the requester. Alternatively, the date and the time for the meeting can be discussed by chatting, through the Messages functionality.

As last minutes changes are not uncommon in these kind of events, your meeting schedule can change, but only within the time slots framework you provided. Please check your agenda regularly accessing the Agenda section online, My Agenda, that always provides the most updated meeting schedule, taking into account also last minute changes and cancellations.

Please remember:

- in order not to block other participants time slots, meeting requests are set to have an expiration time, after which, if still pending, they will be automatically canceled. The expiration time will be set as few days when the booking opens, and shortened closer to hours at the beginning of the event. You will be informed by e-mail of those changes.

- deselecting a time slot connected to a meeting in the agenda corresponds to the cancellation of that meeting. Thus be quite careful in deselecting meeting time slots.

- Be respectful towards the other participants time and show up to all your meetings. Inform them about unforeseen circumstances and how to explore the contact anyway.

 
EventX LS PE is realized within the activities of the project “THE - Tuscany Health
Ecosystem”, National Recovery and Resilience Plan (NRRP), Mission 4, Component 2 Investment 1.5, funded by the European Union – NextGenerationEU.

Registration
Closed since 4 October 2024
Location
Stazione Leopolda
Organised by
Meetings
Participants 233
Meetings 389
Participants
Italy 261
Germany 7
Ukraine 7
Switzerland 4
Portugal 3
Hungary 3
France 3
Spain 3
Belgium 3
Romania 3
Türkiye 2
Austria 2
Poland 2
United States 2
India 1
Kosovo 1
Russia 1
United Kingdom 1
Cyprus 1
Total 310
Participants
Company (incorporated before 2019) 122
Start-up (incorporated in 2019 or after) 54
University 39
R&D Institution 28
Consultant 17
Other 13
Investor 8
Hospital/Healthcare facility 8
Cluster/Technology or Science Park 6
Association, government institution 6
Total 301
Profile views
Before event 12649
After event 433
Total 13082